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Small Business
Updated 23 October 2026

Can I Deduct Mileage If I Use My Personal Car for Business Errands?

Running to the post office or meeting a client in your own car can add up fast — the good news is the IRS lets you deduct that driving, if you track it the right way.

General information, not professional advice — see terms of use.

Yes. If you use your personal vehicle for business purposes, you can deduct the business-related mileage on your tax return, even if you never bought a separate "business car." This applies whether you're a sole proprietor, freelancer, independent contractor, or small business owner who hasn't incorporated. The key requirement is that the driving has to be for business, not your regular commute, and you need records to back it up.

There are two ways to calculate the deduction. The first is the standard mileage rate, where you multiply your business miles by a per-mile rate set annually by the IRS. This rate is meant to cover gas, maintenance, depreciation, and insurance all in one number, so you don't deduct those costs separately. The second method is actual expenses, where you track every vehicle-related cost — gas, repairs, insurance, depreciation, lease payments — and then deduct the percentage that corresponds to your business use. For example, if 40% of your total driving was for business, you'd deduct 40% of those actual costs.

Most people with modest business driving find the standard mileage method simpler and often more favorable, since it doesn't require saving every receipt. However, once you choose actual expenses for a vehicle in the first year you use it for business, switching back to standard mileage later can be restricted, so it's worth thinking ahead about which method fits your situation.

What counts as deductible business driving? Trips to meet clients, pick up supplies, go to the bank for business deposits, drive to a second work location, or attend business-related errands all generally qualify. Commuting from your home to a regular primary workplace does not count, even if you do some work thinking in the car. If you have a qualifying home office that serves as your principal place of business, trips from home to other business-related stops can often be treated as business mileage rather than commuting, which is a notable exception worth understanding.

Recordkeeping is where many people fall short. The IRS expects a contemporaneous log — ideally recorded at or near the time of the trip — showing the date, destination, business purpose, and miles driven. A simple notebook in the car, a spreadsheet, or a mileage-tracking app that uses your phone's GPS all work fine. What doesn't work well is trying to reconstruct a year's worth of driving from memory in April. If you're ever audited, a clear log is your best protection, since the IRS frequently questions vehicle deductions.

If you drive for business only occasionally, it may still be worth tracking, since even a modest number of miles can add up to a meaningful deduction over a year. For anyone who drives more than just occasionally, comparing the standard mileage method against actual expenses with a tax professional at least once can clarify which approach saves more money for your specific vehicle and driving pattern.

Follow-up questions

Do I need receipts if I use the standard mileage rate?

You don't need receipts for gas or repairs under this method, but you still need a mileage log showing dates, destinations, purpose, and miles for each business trip. Keeping proof you own or lease the vehicle and basic records of total annual mileage is also a good idea.

Can I deduct mileage if my employer reimburses me for some trips?

You can only deduct the business mileage that wasn't reimbursed; if your employer reimburses you at or above the IRS rate, you generally can't deduct anything extra. Self-employed people aren't reimbursed by anyone, so this issue typically only applies to employees.

What if I use my car for both business and personal driving most days?

That's completely normal and expected — you simply track and deduct only the portion of miles driven for business purposes. A mileage log that separates business trips from personal ones is what makes this split defensible if the IRS ever asks.

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This page is general information, not professional advice, and it may not reflect the latest rules where you live. For your own situation, talk to a qualified adviser. Spotted an error? Email per@upperia.se and we will fix it.